Administrative Project Manager

BrandBossHQ is seeking an Administrative Project Manager to support immediate client and internal initiatives. Applicants must be local to the Triangle area of North Carolina and able to be in our offices in Raleigh for initial training, monthly check-ins, and other special projects.

As an Administrative Project Manager, you are responsible for managing projects, coordinating tasks, tracking progress, and ensuring timely completion. You also provide administrative support such as scheduling, documentation, and coordination of meetings and resources. 

The Administrative Project Manager will report directly to the COO. 

Responsibilities include:

Business Development Support:

• • Support our Business Development Director with potential client follow-ups
  • Support proposal development
  • Manage meeting schedules
  • Conduct online research to collect information on new prospects
  • Organizing appropriate files and documentation from client meetings

Client Management Support 

• • Support the Chief Operating Officer to maintain and nurture client relationships
  • Set up new clients in our system
    • Google Drive folder and document management
    • Fill in templates and distribute to internal and external partners
    • Set up presentation templates
    • Build timelines for client projects
  • Maintain client status reports
  • Maintain and monitor project plans and project schedules
  • Set up necessary client meetings
  • Manage client communications, keeping clients updated on progress
  • Support internal teams in preparing necessary materials for client meetings
  • Coordinate with internal and external partners to keep projects running smoothly

Administrative Support

• • Support our Chief Operating Officer by aiding with accounting tasks
  • Support updates to internal processes and templates
  • Online research to support special projects

Required Skills:

• An understanding of project management and the necessary skills to ensure deliverables are on-time. on budget and delivering as expected
• Strong organizational skills
• Detail-oriented, process-oriented, and results-driven
• Must be able to multitask and feel comfortable working with Sr. leadership
• Self-starter works effectively independently and within a team environment
• Have excellent written and verbal communication skills
• Proactive mindset – always looking ahead to anticipate next steps and actions needed
• Desire and ability to learn quickly and work in a fast-paced environment
• Work effectively with our external vendors and freelance creatives to ensure timely delivery
• Proficient in Google programs (Drive, Slides, Docs, Sheets)

Extra Credit:

• Working knowledge of Pipedrive a plus
• Working knowledge of Miro a plus
• Working knowledge of project management platform, Monday, is a plus
• Proofreading experience is a plus

Compensation:

Compensation range for the position is $45k – $60k commensurate with experience.

Benefits:

• Hybrid working environment
• 2-weeks paid time off PLUS office closure between Christmas Eve and New Years Day
• 401k retirement plan with employer match after first 6 months of employment
• Health insurance reimbursement
• Internal opportunities for employee advancement and growth
• A team that works hard, has fun and loves a challenge

About Us:

BBHQ is a strategic marketing agency helping growth-minded businesses develop and execute the unique brand strategies, creative campaigns, and marketing plans needed to scale their businesses.

Think you have what it takes? Reach out and tell us why:

Research Assistant

BrandBossHQ is seeking a Research Assistant to support immediate client needs. Applicants must be local to the Triangle area of North Carolina and able to be in our offices in Raleigh for initial training, monthly check-ins, and other special projects.

As a Research Assistant, you are responsible for supporting the Director of Consumer Insights & Strategy with primary and secondary research initiatives such as cultural trend analysis, competitive analysis, and quantitative and qualitative consumer studies. This position is responsible for the planning and execution of research initiatives, tool development, and analysis.

The Research Assistant will report directly to the Director of Consumer Insight & Strategy.

Responsibilities include:

• Overseeing research timelines and deliverables
• Manage all phases of the qualitative research process including discussion guide development, recruiting, moderator oversight, and high-level analysis
• Manage all phases of the quantitative research process including survey development, list purchases, survey partner management, programming oversight, and analysis
• Analyze and interpret data to identify patterns and solutions
• Compile insights for research presentations in a simple and concise way
• Assist in development of client research presentations
• Assist in presentation of research findingst to clients
• Assist in development of creative briefs to kick off creative teams

Required Skills:

• A clear understanding of market research project setup, recruiting, and oversight ensuring projects are on time, on budget, and delivered as expected
• Possess an ability to understand and translate research results to tell a relevant and compelling story 
• Proficient in managing multiple research projects simultaneously under tight deadlines
• Knowledgable and experienced with mixed methodologies
• Familiarity and understanding of quantitative analysis
• Excellent verbal and written communication skills
• Strong presentation skills
• Strong organizational skills
• Enjoy helping clients solve problems
• Self-starter works effectively independently and within a team environment
• Proactive mindset, always looking ahead to anticipate next steps and actions needed
• Desire and ability to learn quickly and work in a fast-paced environment
• Proficient in Google programs (Drive, Slides, Docs, Sheets)

Extra Credit:

• Moderating experience a plus
• Working knowledge of Miro a plus
• Working knowledge of project management platform, Monday, is a plus

Compensation:

Compensation range for the position is $55k – $70k – commensurate with experience.

Benefits:

• Hybrid working environment
• 2-weeks paid time off PLUS office closure between Christmas Eve and New Year’s Day
• 401k retirement plan with employer match after first 6 months of employment
• Health insurance reimbursement
• Internal opportunities for employee advancement and growth
• A team that works hard, has fun and loves a challenge

About Us:

BBHQ is a strategic marketing agency helping growth-minded businesses develop and execute the unique brand strategies, creative campaigns, and marketing plans needed to scale their businesses.

Think you have what it takes? Reach out and tell us why: